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Offline Prerequisites

Before enabling business (data) tables for Mobile Offline, enable the required Maptaskr supporting tables listed below. These are mandatory for correct offline operation (security, ownership resolution, sharing logic, and note access).

Required Supporting Tables​

Enable each of these out‑of‑the‑box Dataverse tables for offline before any business/data tables:

  • Security Roles
  • User (System User)
  • Business Unit
  • Team
  • Note (Annotation)
note

All listed tables are required by Maptaskr to ensure role-based security evaluation, ownership resolution, team access, business unit scoping, and note availability while offline.

Enable a Table for Offline​

  1. Go to make.powerapps.com and pick the correct environment (top-right picker).

  2. Left navigation: Tables > open the table (search if needed).

  3. In the table designer open Properties and expand Advanced options.

  4. Under the section similar to Rows in this table, toggle Can be taken offline ON.

  5. Click Save (or Save table), then under the Advanced dropdown choose Publish Table.

Order Tip

Publish these prerequisite tables first so the initial device sync can correctly scope and relate business data.

Enable Business / Data Tables​

After prerequisites are published, repeat the same steps for each additional table you want available offline.

  1. Open the table.

  2. Properties > Advanced options.

  3. Enable Can be taken offline.

  4. Save then Publish Table.

Performance & Size

Turning on a table only makes it eligible for offline; it does not define the dataset volume. Use Mobile Offline Profile filters (next page) to restrict rows (e.g., status = Active, modified in last 90 days, user-owned only). This keeps initial sync fast and devices lightweight.

[Notes Table Volume]

If the Notes (Annotation) table contains large file attachments, consider applying filters in the profile (e.g., created in last 90 days, or exclude attachments over a size threshold via custom logic) to reduce sync time.

Troubleshooting Missing Toggle

If Can be taken offline is missing:

  • Verify the environment is Dataverse (Production/Sandbox) and provisioned for Mobile Offline.
  • Confirm your user has customization privileges.
  • Some system, virtual, or elastic tables are not supported for offline.

To complete the offline functionality we need to enable the Allow users to work online mode in the settings

Next: Mobile Offline Profile & Filters​

Create the profile, define row filters, assign security roles, and validate sync: Mobile Offline Profile & Filters.

Continue: Profile & Filters →